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Fraud Policy

 

PURPOSE

The VJC OVERSEAS recognizes the importance of protecting the organization, its operations, its employees and its assets against financial risks, operational breaches and unethical activities. Therefore, it is incumbent upon the Authority’s Executive Committee and management to institute and clearly communicate the fraud prevention policy to both internal and external stakeholders.

The Authority maintains a zero tolerance policy regarding fraud and corruption. All matters raised by any source will be taken seriously and properly investigated. This policy covers all Authority employees and officers. Additionally, this policy covers all Authority vendors, customers, and partners to the extent that any Authority resources are committed or used.

 

ASSIGNMENT OF RESPONSIBILITY

The Chief Executive Officer is responsible for the administration, revision, interpretation, and application of this policy.

DEFINITIONS

  1. Fraud is defined as an intentional deception, misappropriation of resources, or the manipulation of data to the advantage or disadvantage of a person or entity. Some examples of fraud include:
  • Falsification or inflation of expenses and invoices
  • Misappropriation of the Authority’s assets (funds, supplies, furniture, equipment, etc.)
  • Unauthorized alteration or falsification of records
  • Improprieties in handling and accounting of monies collected, cash or otherwise
  • Knowingly providing false information on job applications, time sheets, requests for reimbursement or funding, and other forms
  • Profiteering as a result of insider knowledge of confidential activities
  • Computer-related activity involving unauthorized alteration, destruction, forgery, manipulation of data, or misappropriation of Authority-owned software
  1. Corruption is defined as the offering, giving, soliciting or accepting of an inducement or reward that may improperly influence the action of a person or entity. Some examples of corruption include:
  • Bribery
  • Conspiracy
  • Extortion

 

REPORTING FRAUD OR CORRUPTION

Allegations and concerns about fraudulent or corrupt activity may come from various sources including:

  • Employees
  • Vendors
  • Members of the public
  • Results of internal or external audit reviews
  • Any other interested parties

All employees have a duty to report any information or suspicions about the possible fraudulent or corrupt activity of any officer, employee, vendor or any other party associated with the Authority. Such duty includes reporting this immediately to the employee’s supervisor.

If reporting this to the employee’s supervisor compromises the integrity of the information in any way, the employee should contact the Chief Executive Officer and arrange for a meeting. Similarly, if the information cannot be discussed with the Chief Executive Officer, the employee should contact the Assistant Executive Officer and arrange for a meeting to discuss the matter.

An anonymous written complaint can instead be provided to the Chief Executive Officer. It is strongly recommended that complaints be made no later than 12 working days of having knowledge or suspicion. It is also strongly recommended that a written and signed statement of the complaint be submitted to the Chief Executive Officer within eight working days of the initial anonymous complaint report. Anonymity in the complaint procedure may compromise the Authority’s ability to complete a thorough investigation.

Complaints must include the following information:

  • The employee’s name and position title.
  • The name of the alleged person or persons committing the fraud, including their title(s).
  • The specific nature of the fraud, and if known, how long it has gone on.
  • Witnesses to the fraud, if any.

No attempt should be made by anyone other than those authorized to personally conduct investigations or interviews/interrogations related to any suspected fraudulent activity.

Retaliation and retribution will not be tolerated against any employee or officer who reports suspected fraudulent or corrupt activities. All reports will be taken seriously and will be investigated by appropriate staff or legal counsel. If deemed necessary, the Authority will notify and fully cooperate with the appropriate law enforcement agency. Any investigation resulting in the finding of fraud or corruption will be reported to the Authority’s Executive Committee. Fraudulent or corrupt activities that result in disciplinary action will be reported to the Board of Directors.

If an employee is determined to have acted maliciously or with deceit in making a false accusation, the employee will be subject to disciplinary action.

 

DETERRING FRAUD AND CORRUPTION

The Authority has established internal controls, policies, and procedures in an effort to deter, prevent, and detect fraud and corruption.

All new employees, plus temporary and contract employees, are subject to background investigations including a criminal background check. Prior to making an offer of employment to any applicant, the Authority will also verify some or all of the following items: employment history, education, and personal references.

All vendors, contractors, and suppliers must be active, in good standing, and authorized to transact business in the state of California. Vendors, contractors, and suppliers are also subject to screening.

Contractual agreements with the Authority may contain provisions prohibiting fraudulent or corruptible acts and will include information about reporting fraud and corruption.

Authority employees will receive fraud and corruption awareness training before policy implementation and on a regular basis. New employees will receive training as part of orientation at the commencement of employment.

 

CORRECTIVE ACTION

Final determination regarding action against an employee, vendor, recipient or other person found to have committed fraud or corruption will be made by the Chief Executive Officer. If the fraud or corruption was found to include the involvement of the Chief Executive Officer, the Executive Committee will take appropriate action.

Offenders at all levels of the organization will be treated equally regardless of their position or years of service with the Authority. Determinations will be made based on a finding of facts in each case, actual or potential damage to the organization, cooperation by the offender, and legal requirements.

Depending upon the seriousness of the offense and the facts of each individual case, action against an employee can range from written reprimand to legal action, either civil or criminal. In all cases involving monetary losses, the Authority will pursue any and all means of legal recovery.

 

Anti-fraud policy:-

Payments

If you are paying online, VJC OVERSEAS uses certified and secured payment gateway, and provide digital as well as hard copy payment receipt on every payment. You must ask for a receipt while paying for any service. If a person asks you to pay to a bank account which is having no relevancy to VJC OVERSEAS then never make this kind of payments. Also, never pay any amount to any person claiming that he/she is a representative of VJC OVERSEAS outside the office branches or in person.

If any employee offers you extra care to process your case faster or to manage a document on an additional fee, we highly discourage such kind of misuse of our services. Also, suggest to immediately contact our management to avoid unwanted happening on your application/case.

 

  • Ask for a receipt when you make a payment. VJC OVERSEAS gives a receipt for every payment it receives, no matter how big or small the amount is. A soft copy of the receipt is also sent to the client’s email. If you have any questions regarding payments to VJC OVERSEAS, please send email to payment@vjcoverseas.com.
  • Do not pay to enter into an oral or verbal agreement with any VJC OVERSEAS employee or person claiming to be a VJC OVERSEAS employee. The company won’t be liable for any such activity between an employee or a third person and the client.
  • If you are cautioned against making any additional payments to any VJC OVERSEAS employee. If any VJC OVERSEAS staff members offer to fabricate your profile or get you any kind of document for an additional fee, we strongly advise that you inform the management for us to take suitable action against the employee.

 

Fake/False Documentation

For avoiding any delay or cancellation of your application/visa, VJC OVERSEAS suggests you to always provide the genuine and updated document to fulfill the documentation criteria of an immigration program. VJC OVERSEAS accepts your case on the basis of the documents provided by you and assumes that the client has provided and given genuine documents which are 100% accurate.

If our counselor/admin or government immigration department find a document provided by you is fake/false, then you will be solely responsible for the delay or cancellation of your application/visa. Doing so is also illegal/crime. Also, you will not be liable to ask for any kind of refund.

VJC OVERSEAS does not provide any kind of document(s) arrangement neither it’s any employee. We only ask to provide the required and relevant document to be submitted to the immigration authority of a country.

  • VJC OVERSEAS International does not deal with cases where fraudulent documentation or information has been submitted. Your case will be accepted by VJC OVERSEAS based on the information you have provided, which we assume is to be true. VJC OVERSEAS is not liable if you have provided incorrect/misleading/fraudulent documentation or information.
  • VJC OVERSEAS employees are strictly warned against illegal practices such as this and are required to adhere to VJC OVERSEAS international company policy. In the event of any employee going against company policy.
  • Do not be misled by dishonest VJC OVERSEAS staff into believing that it is acceptable practice to submit forged documents with your visa application. The application will be refused and you may face further investigation from Indian authorities.
  • Do not believe VJC OVERSEAS staffs who say that they can, in exchange for money or other favors, influence the processing speed of applications or the final decision. They cannot Visa decisions are made only by visa officers authorized by the respective country.
  • Do not be fooled by impostors pretending to be visa officers from Embassies. Legitimate visa officers do not meet applicants outside their official place of work nor do they contact you to request for money.
  • Do not be fooled by fake websites designed to look like official government websites or like service delivery partner websites. Always get your visa information from official government websites.
  • Do not be duped by a job or visa scam. Many people are being cheated with overseas job offers that do not exist. Please deliberate your decision before you hand over your money, passport, and personal details.
  • Besides that, the company does not offer any job or visa guarantee. It is at the sole discretion of the employers and the respective visa consulate/embassy. So keep yourself safe and contact VJC OVERSEAS for genuine immigration service and report to us if you see any fraudulent activity.

 

Vendors Referred by VJC OVERSEAS Staff

VJC OVERSEAS does not allow any of its employees to assist a client through an external vendor nor so does company endorse the same. The company will not be responsible for any kind of misuse of documents, the amount charged by a vendor or third party. Although, we suggest you to immediately complain to the management board by sharing the employee and vendor’s detail.

VJC OVERSEAS Visa Fake Reviews/Complaints

VJC OVERSEAS is an emerging immigration visa consultancy, it has a great position in the immigration consultancy industry. Many of our competitors are insecure because of the high demand for VJC OVERSEAS and they are wondering about our services. To defame the company and misguide the clients they have started putting the fake comments on the different social media platform and consumer forums.

Be aware of such kinds of comments, reviews, and complaints. The work of our team is totally transparent and genuine. We are committed to guiding, provide information and solve all the queries raised by a client.

VJC OVERSEAS Jobs

In addition to our immigration services, we provide job assistance only. We guide an aspirant on how they can enhance their profile, how to give answers to employers, how to tackle the interview, job plans in overseas etc. it does NOT mean we guarantee you to provide a job in a country or never charge the candidate for it. If you found any of the employee endeavors it, contact the management immediately.

 WATCH OUT!

Be careful when getting someone to help with your immigration papers.

Don’t be fooled by false promises.

You could lose your money and be removed from the immigration country!

Protect Yourself:

  • Never sign papers you don’t understand
  • Demand written contracts
  • Always keep your original documents
  • Get copies of any documents prepared for you
  • Never work with someone who won’t answer your questions
  • Watch out for people who demand immediate payment

Don’t believe anyone who says:

  • “We can get you to work permits right away”
  • “We offer no risk immigration”
  • “We can get visas for you in a few weeks”
  • “We know people at the immigration service and can get your papers done quickly”

Please note:  The Company is not liable if you enter into any verbal or written agreement with a VJC OVERSEAS employee or his/her reference. If you have paid for any additional service to any VJC OVERSEAS employee, we are not responsible for the consequences. VJC OVERSEAS does not guarantee any candidate a job or a visa. No employee of VJC OVERSEAS is permitted to do so. Visas are at the discretion of the visa officer and immigration department/embassy or consulate. Jobs are at the discretion of the employer only. No one can influence this decision and if an employee of VJC OVERSEAS you the same, please contact us immediately.

Contact Information: – If you have any questions or complaints, please contact our Service Integrity Officer at contact@vjcoverseas.com.